Time Tracking
Clock in/out, breaks, and shift management.
Track employee hours accurately for payroll and labor cost analysis.
Clock In / Clock Out
Clocking In
Open POS
Launch the Plasma POS app on any registered device.
Select Name
Find your name in the employee list.
Enter PIN
Type your 4-6 digit PIN.
Confirm
You're clocked in! Shift timer starts.
Clocking Out
- Tap your name in the top bar
- Select Clock Out
- Confirm clock out
- Review shift summary (optional)
Forgot to clock out? Managers can adjust times in the Portal.
Break Management
Starting a Break
- Tap your name → Start Break
- Select break type:
- Paid break — Time counts toward hours
- Unpaid break — Time deducted from hours
- Break timer starts
Ending a Break
- Tap End Break when returning
- Break duration recorded
- Shift resumes
Break Policies
Configure break rules in Portal:
| Setting | Options |
|---|---|
| Auto-remind | Prompt after X hours |
| Required breaks | Enforce state labor laws |
| Max duration | Cap break length |
| Paid vs unpaid | Default break type |
Shift History
Viewing Shifts
Access shift records:
- Employee view — See your own shifts
- Manager view — See all employee shifts
- Portal — Complete history with filtering
Shift Details
Each shift record includes:
- Clock in time
- Clock out time
- Total hours worked
- Break time taken
- Tips earned
- Sales generated
Adjustments
Correcting Mistakes
Managers can edit shift records:
- Portal → Employees → Shifts
- Find the shift to adjust
- Click Edit
- Modify times as needed
- Add note explaining change
Common Adjustments
| Scenario | Solution |
|---|---|
| Forgot to clock in | Add missed clock-in time |
| Forgot to clock out | Set correct clock-out time |
| Wrong break type | Change paid/unpaid |
| Extra hours | Add manual shift entry |
All adjustments are logged with who made the change and why.
Overtime Tracking
Overtime Rules
Configure based on your jurisdiction:
- Daily overtime — After 8 hours/day
- Weekly overtime — After 40 hours/week
- Double time — After 12 hours or 7th day
Overtime Alerts
System warns when employees approach overtime:
- Yellow warning at 75% threshold
- Red warning at 90% threshold
- Manager notification on overtime
Labor Reports
Available Reports
Timesheet — Hours by employee
Labor Summary — Costs and ratios
Overtime — Hours over threshold
Break Compliance — Break policy adherence
Key Metrics
| Metric | Description |
|---|---|
| Labor % | Labor cost ÷ sales |
| Hours/revenue | Hours worked per $1000 |
| Average wage | Total wages ÷ hours |
| Overtime % | OT hours ÷ total hours |
Exporting Data
Export for payroll:
- Portal → Reports → Timesheet
- Select date range
- Choose employees (or all)
- Click Export CSV
- Import to payroll system
Multi-Location
Cross-Location Shifts
Employees working at multiple locations:
- Clock in at specific location
- Hours tracked per location
- Consolidated view in Portal
- Single payroll export
Transfer Between Locations
Mid-shift location change:
- Clock out at current location
- Clock in at new location
- Both shifts recorded separately
Tips & Best Practices
Accurate Time Keeping
- Clock in when shift actually starts
- Clock out before leaving
- Take breaks at scheduled times
- Report discrepancies immediately
For Managers
- Review timesheets weekly
- Address clock-in issues promptly
- Monitor overtime proactively
- Approve adjustments same day